![]() IT manages the creation and administration of all Resource Accounts and Entity Accounts. UCSF reserves the right to revoke any previously assigned Entity Email Account or Listserv at any time if it conflicts with this policy or other University policies, priorities, or interests. For Registered Campus Organizations (RCOs), the Office of Student Life can serve as the sponsor. However, they may access one through sponsorship by a UCSF career employee or business unit. UCSF students, postdoctoral scholars, residents, clinical fellows, alumni, volunteers, and affiliates are not eligible to register Entity Email Accounts or Listservs. EligibilityĪll Entity Email Accounts or Listservs representing a Responsible Campus Entity must be registered to a current UCSF career employee on behalf of a business unit, who will be known as the owner. The standards below ensure security and usability through clear and defined ownership of bulk email sends, approved distribution tools, and content protocols. PolicyĪll tools used to send bulk email to the UCSF community must comply with UCSF security standards, in accordance with the UC Electronic Communication Policy and as defined by IT. UCSF Information Technology (IT) is responsible for managing all email infrastructure and security at UCSF, including all addresses ending in Committee on Communications Technology is responsible for overseeing bulk email policies and guidelines. ![]() Responsible Campus Entity is responsible for managing the account and its contents. Entity accounts are often the sender of bulk email and receive mass inquiries from the community or general public. Entity AccountĮmail account used to represent a Responsible Campus Entity, with a shared administrative access. ![]() Listserv – Email list created via Information Technology that utilizes a “reflector” email address, which triggers the software to send an email, which is internally hosted, to all of the group's subscribers.Įlectronic Newsletter – An external vendor platform that enables design and distribution of emails, such as Constant Contact or Emma.Įmail account used for a technical purpose, such as room scheduling or conference room connection to virtual meetings. Examples include:ĭistribution Group – Email list created within Active Directory or Microsoft Outlook that utilizes the existing address book function to send an email that’s internally hosted. Bulk EmailĪny message from one sender to many recipients, utilizing an automated distribution system. Examples include but are not limited to: schools, administrative and academic departments, research enterprise, academic programs, organized research units, institutes, centers, faculty practices, University-wide services, and UCSF Health and all of its organizational components. PurposeĮnsure the deliverability and efficiency of bulk email distribution at UCSFĭeliver users a high-quality email experience by preventing security breaches and damage to UCSF’s reputationĮstablish levels of access to send bulk emailĪny business interest being represented by a UCSF distribution. Bulk email is a critical mass communications tool at UCSF that is used for distributing information to large audience groups through electronic mailing lists or newsletter tools.
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